• The documentary material will be normatively organized, it will be filed in the conservation and storage units (boxes and folders), the archival units will be located in modular boxes for filing duly marked with the corresponding signage (labeling) under the QR system, which will guarantee that the officials have a system for searching and retrieving documents in an agile and effective way, in the same way it will be located on the duly identified shelves.

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• The physical and systematized inventory will be prepared through the electronic FUID of the organized file, in order to deliver it to users by administrative areas, organized by different items (title, process, type of document, date, content, conservation unit, among others. ).

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• Intervention and incorporation of documents in the documentary units (folders, files or files). The incorporation of the documents into the folders will be carried out taking into account the size regardless of the paper, whether letter or legal, identifying each of the folders with the name of the series / subseries and documentary type according to the TVD.

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• The physical location of the documents will respond to the conformation of the files, the documentary types will be ordered in such a way that the development of the total procedures of the file or documentary unit can be evidenced.  The document with the earliest production date will be the first document found when the folder is opened, and the most recent date will be at the bottom of the folder.